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Travel

Federa Intelligence

A planned assistant that drafts travel plans from the association’s own fares, routes and documents. It never books, pays or sends anything by itself.

Future capabilityNot live in this demoThe example below is worked out from the demo’s travel data

  • Draft only

    It suggests; people decide. Nothing changes until staff act on it.

  • Nothing booked automatically

    Routes are booked only after staff approve them, exactly as they are today.

  • Staff review required

    The travel coordinator checks every draft before it’s used.

Request

An example of what staff would ask

“Find the cheapest practical routes for all overseas Senior Men players to arrive before 18:00 on 12 November.”

Senior Men: November International Window · 14 overseas players · arrive by 12 Nov · 18:00

Draft travel plan

Worked out from 14 journeys, the fares already held and booked, and the document register

Draft only
Draft estimate
$10,390
Current plan
$10,450
Difference
$60 less

12 of 14 journeys are already booked and stay as they are. Every suggested route arrives before the deadline.

By group

  • UK group · 6 players

    $6,160 · $6,220 in the current plan

    LGW, LHR or MAN → ANU → PFD

    Final leg IC 312, landing 17:40 · Jaden Pryce, Nico Vance, Rafe Lindo, Omari Phillips, Owen Kellman and Darnell Cumberbatch

  • US and Canada group · 6 players

    $3,620

    MIA, JFK, ATL, CLT or YYZ → ANU → PFD

    Final legs IC 308 (16:00) or IC 312 (17:40) · Tobi Hart, Shane Augustine, Hakim Toussaint, Marlon Francis, Jalen Morton and Luca Sealy

  • Caribbean group · 2 players

    $610

    BGI or POS → ANU → PFD

    Final leg IC 308, landing 16:00 · Tevin Pierre and Kofi Benjamin

Suggested next steps

  1. Keep the 12 journeys already booked; no changes needed.
  2. Approve option B for Jaden Pryce: $960, landing 17:40. The fare is held until 22 Oct · 18:00.
  3. Ask the travel agent to book Darnell Cumberbatch from Gatwick on BA 2157 and IC 312, the flights Rafe Lindo is booked on: about $990, landing 17:40.

Check before booking

2 tight connections · 2 document issues

  • Tight connection in Antigua: 1h 30m (warning)AA 1823 lands at 13:40 and IC 308 leaves at 15:10, for Tobi Hart, Shane Augustine and Marlon Francis. If it’s missed, IC 312 at 16:50 still arrives by 18:00.
  • Tight connection in Antigua: 1h 25m (warning)B6 1351 lands at 13:45 and IC 308 leaves at 15:10, for Hakim Toussaint. If it’s missed, IC 312 at 16:50 still arrives by 18:00.
  • Omari Phillips’ passport expires 2 Mar 2027 (warning)That’s under six months after the camp ends. Renewal is under way; check the new passport before travel.
  • Darnell Cumberbatch has no ESTA on file (urgent)So the draft routes Darnell Cumberbatch via Gatwick and Antigua rather than Miami.

Nothing has been booked. Staff approve every route.

What it works from

Travel requirements, not personal records

Used to draft

  • Home airports and the arrival deadline
  • Fares already held and booked
  • Whether each traveller’s passport, visa or ESTA is valid

Never sent to the AI

  • Names: travellers appear as references, and names are added back inside Federa Football
  • Passport numbers and document scans
  • Dates of birth, contact details and medical information

How it would work

People stay in charge at every step

  1. Staff ask in plain English

    For a camp, a squad or one traveller.

  2. Federa Intelligence drafts a plan

    From fares, routes and document checks already in the portal.

  3. The travel coordinator reviews it

    Edits it, sends it on or discards it.

  4. Staff approve each route

    The travel agent books only after approval.