Federa FA
Federa Football Association
Board report
Executive report
Budget, national teams, travel, spending, clubs and the actions that need the board.
- Period
- October 2026
- Figures as of
- 20 Oct 2026, 09:30
- Prepared by
- Dana Morgan
- For
- Board and executive committee
1Executive summary
- Budget
- $1.24m
- 66% used
- This month
- $86.2k
- Spent in October
- Expenses
- 14
- To approve
- Receipts
- 7
- Missing
- Travel
- 3 trips
- 41 travellers
- Clubs
- 8/12
- Compliant
Budget. $818.4k of the $1.24m budget for 2026 is spent (66%), $176.6k under the plan to date. October spending is $86.2k against a plan of $115k.
National teams. 5 camps are coming up. The next, Senior Men’s November International Window (12–18 Nov), has 20 of 23 players confirmed and 3 replies due by 23 October. 12 of its 14 overseas journeys are booked.
Spending. 14 claims worth $18,600 are waiting for approval and 7 receipts are missing. The October International Camp is closing at $55,860 of its $64,000 budget, with ground transport $820 over.
Clubs. 8 of 12 clubs are compliant. Old Town Athletic’s safeguarding policy and 2025 financial statements are overdue. 3 other clubs have actions due by 31 October.
Documents. 24 documents need attention: 3 player passports expiring, 1 medical consent missing, 2 safeguarding checks expiring and 18 others.
2Budget snapshot
The 2026 budget: spending each month against the plan.
- Annual budget
- $1.24m
- Spent to date
- $818.4k
- Planned to date
- $995k
- Under plan
- $176.6k
- October spending
- $86.2k
66% of the annual budget used · October plan $115k
| Month | Plan | Actual |
|---|---|---|
| January | $80k | $64.2k |
| February | $85k | $70.8k |
| March | $120k | $112.5k |
| April | $90k | $73.9k |
| May | $95k | $78.4k |
| June | $125k | $116k |
| July | $80k | $60.3k |
| August | $85k | $68.6k |
| September | $120k | $87.5k |
| October | $115k | $86.2k |
| November | $140k | Not yet |
| December | $105k | Not yet |
3National team status
5 upcoming camps: call-up replies, documents, travel and open actions.
| Team and camp | Dates | Confirmed | Documents | Travel | Open |
|---|---|---|---|---|---|
Senior Men November International Window · Preparing | 12–18 Nov | 20/23 | 21/23 | 12/14 booked | 7 |
U17 Regional U17 Qualifiers · Preparing | 2–9 Dec | 18/20 | 19/20 | Group: quote requested | 4 |
Senior Women December Camp · Call-ups sent | 5–12 Dec | 17/22 | 21/22 | 0/2 booked | 9 |
U15 Development Camp · Call-ups sent | 14–18 Dec | 14/18 | 18/18 | Local only | 4 |
U20 January Camp · Planning | 6–10 Jan | Not called | – | Not planned | 1 |
Open counts replies outstanding, players with missing or expiring documents, journeys not yet booked, staff not confirmed and group fares not booked.
4Travel
Upcoming trips that need flights, and what they’re expected to cost.
- Trips
- 3
- Camps with travel
- Travellers
- 41
- 16 individual, 25 in groups
- Journeys booked
- 12/16
- 1 held, 3 not started
- Estimated cost
- $23,030
- Fares and group travel
| Trip | Travellers | Status | Estimated cost |
|---|---|---|---|
Senior Men November International Window | 14 | 12 booked, 1 held, 1 not started | $10,450 |
U17 Regional U17 Qualifiers | 25 | Group fare: quote requested | $11,250 |
Senior Women December Camp | 2 | 2 not started | $1,330 |
| Total | 41 | $23,030 |
5Expenses
Claims waiting for approval, missing receipts and budgets that are closing.
- To approve
- 14
- $18,600 in claims
- Receipts
- 7
- Missing
- Closing camp
- $55,860
- Of a $64,000 budget
- Overspends
- 1
- Ground transport, $820 over
October International Camp · closing, $8,140 unspent
| Category | Budget | Spent | Remaining |
|---|---|---|---|
| Flights | $22,000 | $19,640 | $2,360 |
| Hotel | $18,500 | $16,480 | $2,020 |
| Ground transport | $3,500 | $4,320 | $820 over |
| Meals | $7,000 | $5,960 | $1,040 |
| Allowances | $9,000 | $7,200 | $1,800 |
| Equipment | $4,000 | $2,260 | $1,740 |
| Total | $64,000 | $55,860 | $8,140 |
Spent includes claims waiting for approval; rejected claims are left out.
6Clubs
8 of 12 clubs are compliant. These need action:
| Club | Status | What’s outstanding | Next date |
|---|---|---|---|
Old Town Athletic First Division | Overdue | Safeguarding policy overdue since 30 September; 2025 financial statements overdue since 15 September; development fund receipts (Q3) due 31 October | Overdue since 15 Sept |
Northside Stars Premier Division | Action required | Club licence application under review; ground safety certificate due 30 October | 30 Oct |
Palm Grove United First Division | Action required | Development fund receipts (Q3) due 31 October | 31 Oct |
Westside Rangers Premier Division | Action required | Club licence application due 30 October; ground safety certificate due 30 October | 30 Oct |
7Documents requiring attention
24 of 342 documents on file need someone to act.
| Documents | Count | Detail | Status |
|---|---|---|---|
| Medical consents missing | 1 | U17 squad: needed from a guardian before the camp. | Missing |
| Player passports expiring | 3 | Omari Phillips (Senior Men), Maya Fraser (Senior Women) and Akeem Nicholls (U20). Within six months of upcoming travel. | Expiring |
| Safeguarding checks expiring | 2 | Neil Waldron and Jerome Archer, coaching staff. Renew by 30 November. | Expiring |
| Other player documents | 4 | 1 missing, 3 waiting for review. | Missing |
| Other staff documents | 4 | 3 expiring, 1 waiting for review. | Expiring |
| Club documents | 7 | 5 missing, 1 expiring, 1 waiting for review. | Missing |
| Camp documents | 3 | 1 missing, 2 waiting for review. | Missing |
| Total | 24 |
Passport numbers and medical details stay in the restricted record; players under 18 are counted, not named.
8Key actions
What needs doing, by whom and by when, soonest first.
| No. | Action | Owner | Due |
|---|---|---|---|
| 1 | Old Town Athletic: get the overdue safeguarding policy and 2025 financial statements Reminder sent 2 October and 12 October | Simone Carrington | Overdue since 15 Sept |
| 2 | Jaden Pryce: approve the held route or release it Option B, $960 · Bournemouth to Port Federa | Dana Morgan | 22 Oct · 18:00 |
| 3 | Senior Men: chase 3 call-up replies November International Window, 12–18 Nov | Lisa Grant | 23 Oct |
| 4 | October International Camp: approve or query 14 claims ($18,600) 7 receipts missing across all claims | Grace Bramble | 26 Oct |
| 5 | U17: chase 2 call-up replies Regional U17 Qualifiers, 2–9 Dec | Sandra Knight | 30 Oct |
| 6 | U17: get a missing medical consent From the player’s guardian, before the Regional U17 Qualifiers | Sandra Knight | 30 Oct |
| 7 | Northside Stars and Westside Rangers: collect the licence documents Northside Stars: ground safety certificate; Westside Rangers: club licence application and ground safety certificate | Simone Carrington | 30 Oct |
| 8 | Renew 3 player passports expiring within six months of travel Omari Phillips (Senior Men), Maya Fraser (Senior Women) and Akeem Nicholls (U20) | Team managers | 12 Nov |
| 9 | Darnell Cumberbatch: book travel to the November International Window From London, estimated $1,050 · ESTA missing | Nadia Forde | 12 Nov · 18:00 |
| 10 | Renew 2 safeguarding checks for coaching staff Neil Waldron and Jerome Archer | Ruth Alleyne | 28 Nov |
Dates come from the records: reply deadlines, fare holds, the approval run, club deadlines and expiry dates.